Priority 1
ON
Scheduling Software, Automated Call-Out Systems and Related Services
Ontario Education Collaborative Marketplace · 2026-602
Category B — 24/7 critical services call-out. Appendix E xlsx pricing (not RRC Schedule G).
Pricing starting point (RRC model)
Anchor $100,000 CAD base package, then stack modules. Target Year 1: $452,000 CAD (adjust after reading RFP).
| Module | Type | Amount | Scope |
|---|---|---|---|
| Base platform & discovery package (anchor) | One-time | $100,000 | Kickoff, workshops, use-case catalogue, process maps, governance, acceptance criteria, implementation plan. |
| Workflow / AI build module | One-time | $88,000 | Core automation, queues, rules, assistant configuration, dashboards, audit setup. |
| Integrations & data mapping | One-time | $74,000 | API/webhook setup, sync, reporting datasets, integration testing. |
| Private / local AI appliance package | One-time | $70,000 | Hardened deployment, monitoring, backup design — adjust or remove if not required. |
| Security, privacy & compliance validation | One-time | $38,000 | Identity controls, retention design, DR validation, compliance documentation. |
| Training, UAT, go-live & hypercare | One-time | $26,000 | Role-based training, UAT support, rollout, stabilization. |
| On-site residency & client enablement | One-time | $21,000 | Up to 10 on-site business days incl. travel allowance. |
| Annual platform & managed support | Annual | $126,000 | Workflow engine, support, maintenance, security updates. |
| Illustrative implementation subtotal | One-time | $417,000 | Excludes taxes. Adjust per RFP scope. |
| Illustrative Year 1 total | One-time + annual | $543,000 | Anchor starts at $100,000 base — stack modules like RRC Schedule G. |
| # | Document | Status | Req | Local file | Notes |
|---|---|---|---|---|---|
| 01 | Request for Proposal.pdf | done | Required | 01_Request_for_Proposal.pdf Bonfire ↗ | Read first |
| 02 | Appendix B - Form of Master Agreement.pdf | done | Required | 02_Appendix_B_Form_of_Master_Agreement.pdf Bonfire ↗ | |
| 03 | Appendix E - Commercial Response - Category A.xlsx | done | Required | 03_Appendix_E_Category_A.xlsx Bonfire ↗ | K-12 — likely skip |
| 04 | Appendix E - Commercial Response - Category B.xlsx | done | Required | 04_Appendix_E_Category_B.xlsx Bonfire ↗ | Primary bid |
| 05 | Appendix E - Commercial Response - Category C.xlsx | done | Required | 05_Appendix_E_Category_C.xlsx Bonfire ↗ | |
| 06 | Proponent Information Session.pdf | done | Required | 06_Proponent_Information_Session.pdf Bonfire ↗ | |
| 07 | Question and Answer Document 1.pdf | done | Required | 07_Question_and_Answer_Document_1.pdf Bonfire ↗ | Published Jul 3 2026 |
| 08 | Solicitation Document | portal | In-portal | Bonfire ↗ | Complete in Bonfire portal |
| ✓ Upload-ready — open READY_FOR_UPLOAD/ (see Upload Hub): | |||||
| 00 | 00_READ_ME_FIRST — start here | done | Required | 00_READ_ME_FIRST.txt | Read then upload in numbered order |
| 01 | 00_UPLOAD_Cover_Sheet_and_Map.pdf | done | Required | 00_UPLOAD_Cover_Sheet_and_Map.pdf | Open first — upload map and checklist |
| 02 | 01_UPLOAD_Non_Pricing_Proposal.pdf | done | Required | 01_UPLOAD_Non_Pricing_Proposal.pdf | Non-pricing narrative / technical response |
| 03 | 02_UPLOAD_Appendix_E_Category_B.xlsx | done | Required | 02_UPLOAD_Appendix_E_Category_B.xlsx | Appendix E Category B commercial response |
| 04 | 03_UPLOAD_Commercial_Response_Summary.pdf | done | Required | 03_UPLOAD_Commercial_Response_Summary.pdf | Commercial summary (if separate Bonfire slot) |
| 05 | FULL_PACKET_2026-602.pdf | done | Required | FULL_PACKET_2026-602.pdf | Combined read-only packet (do not upload unless buyer allows single PDF) |