How a 60-person energy producer automated RFP review and tripled their bid volume in 90 days.
A mid-size Alberta exploration and production company was manually reviewing 320+ RFPs per year. Each took 4–5 hours, consuming the entire procurement team's capacity. They were missing bid deadlines and only pursuing 12% of opportunity. Morale was at an all-time low — procurement staff described their role as 'reading PDFs all day.'
We deployed Neural Scout — our procurement AI module — in 3 weeks. The system reads incoming RFPs automatically, extracts key scope and requirements, scores fit against the company's capability profile, and generates a pre-filled bid/no-bid recommendation report. The team only reviews the summary — not the 200-page PDF.
Within 90 days, RFP review time dropped from 4.5 hours to under 55 minutes. The team began pursuing 3× more opportunities. Win rate improved from 14% to 21% thanks to better targeting. Annual procurement labour savings totalled $180,000 alone — and the increased win volume added an estimated $160,000 in additional revenue.
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